Tentative Data Collection Schedule for the 2025 ICH CAHPS Spring Survey
folder_openOther Announcementscalendar_todayPosted November 7, 2024
The tentative data collection schedule and the dates for some key activities related to the 2025 In-Center Hemodialysis CAHPS (ICH CAHPS) Spring Survey are shown below. Please note that these dates are subject to change. Should a schedule change occur, an announcement will be posted.
| Activity |
Date |
| 2025 ICH CAHPS Survey Vendor Update Training Session |
2/12/2025 |
| 2025 Introduction to the ICH CAHPS Survey Self-Administered Training |
2/12/2025-2/19/2025 |
| Submit New Facility-Specific Questions to CMS |
2/7/2025 |
| Deadline for Authorizing a Vendor for 2025 Spring Survey1 |
2/28/2025 |
| Deadline for Submitting a 2025 Facility Non-Participation Form2 |
2/28/2025 |
| Deadline (for vendors) to submit Facility Closed Attestation form3 |
2/28/2025 |
| Deadline (for vendors) to Review Vendor Authorization Report and Notify the Coordination Team of any Authorization Issues |
3/3/2025 |
| Deadline for Submitting the Updated Quality Assurance Plan |
5/31/2025 |
| |
|
| Sampling Window |
10/1/2024-12/31/2024 |
| Sample Files Uploaded on ICH CAHPS Website |
3/28/2025 |
| Vendors Attest to Receipt of Sample File |
4/1/2025 |
| Mail Prenotification Letter |
4/18/2025 |
| Mail 1st Survey Package (mail-only and mixed mode)/Begin Telephone data collection (phone-only) |
5/2/2025 |
| Mail 2nd Survey Package (mail-only)/Begin Telephone follow-up (mixed mode) |
5/30/2025 |
| Data Collection Ends |
7/11/2025 |
| Vendors Clean/Process Final Data and Construct XML File |
7/11/2025-7/30/2025 |
| Deadline for Submitting XML Data File to ICH Data Center |
7/30/2025 |
1 Only ICH facilities that will be switching to a different survey vendor and those that will be participating in the ICH CAHPS Survey for the first time will need to complete the online vendor authorization form.
2 The Facility Non-Participation Form is an annual form that is valid only for the year in which it was submitted and alerts the Coordination team that a sample file should not be provided for the facility for that year’s surveys. ICH facilities that submitted the 2024 Facility Non-Participation Form must submit the 2025 Facility Non-Participation Form if they do not plan to administer the 2025 ICH CAHPS Spring and Fall Surveys.
3 Submission of the Vendor Facility Closing Attestation Form alerts the Coordination Team that a sample file should not be provided for the facility for the upcoming ICH CAHPS Survey Period, due to the closing of the facility.
Please contact the Coordination Team via email at ichcahps@rti.org or call 1-866-245-8083 if you have any questions or need more information about the 2025 ICH CAHPS Spring Survey.