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Announcement

Facility Closing Attestation Form Now Available
folder_openOther Announcementscalendar_todayPosted February 17, 2015

ICH CAHPS Survey vendors must notify the Coordination Team if they learn that one of their in-center hemodialysis (ICH) facilities has closed or will be closing. If the ICH facility closes or will be closing after the Coordination Team has provided a sample for that facility but before the data collection period begins, the survey vendor authorized to collect data on behalf of that facility must complete and submit the online Facility Closing Attestation Form as soon as possible after learning that the facility has or will be closing.

The survey vendor must not begin data collection efforts for that facility. Instead, the vendor should delete all of the personally identifying information provided on the sample file for the closed facility, as per Item 6 of the vendor’s data use agreement (DUA) with CMS. If the facility closed before data collection began (therefore no data were collected) an XML file for this facility should not be submitted to the Data Center.

Vendors can access the Facility Closing Attestation form by logging into the ICH CAHPS website and choosing “Facility Closing Attestation” form which is under the For Vendors tab at the top of the website’s home page. Once a Facility Closing Attestation is submitted by a survey vendor, an e-mail message will be sent to the facility’s ICH CAHPS Survey Administrator to notify the facility that the vendor has submitted the Facility Closing Form on the facility’s behalf.

If an ICH facility closes after data collection activities have begun, the vendor must submit an XML file for the closed facility to the ICH CAHPS Data Center. The data file must contain survey data collected and a final disposition code must be assigned to each sample patient.

Please contact the ICH CAHPS Coordination Team toll-free at 1-866-245-8083 or by e-mail at ichcahps@rti.org if you have any questions. Thank you.